Tips for Choosing and Using Dictating Machines and Supplies
The following are choosing and using dictating machines and supplies:
Tip #1: Think About Your Needs The dictating machine you choose will depend entirely on what you will be using it for and how often you will be using it. An occasional short message to yourself may only call for a portable recording device. Lengthy and frequent dictation that will be transcribed by another individual will call for a more professional machine. You will want to make sure it produces clear audio recordings.
Tip #2: Examine and Compare the Different Devices Dictating machines have been around for years, so there are many different kinds to choose from. A typically dictating machine records audio onto small tapes, which can be transported easily and can be played back on a different device. A transcription machine is the device that accepts the tape that was created by a dictation recorder. Transcription machines are usually operated with a foot pedal so the transcriber has two free hands for converting your speech into text. Technological advances have improved dictating machines. There are devices and different software programs that record audio digitally. This recording can then be played back, often on the same equipment. It can usually be placed onto another device, too, like a CD or USB drive.
Tip #3: Know How to Dictate Well A dictating machine will not do you any good if the recordings you create are inaudible or incomprehensible. Study the basics of how to create a quality dictation before you record any important information. For example, you do not want to be too close to or too far away from the microphone. Always record your dictations in a quiet area where your voice will be easily heard. Do not speak too quickly. It is also a good idea to spell out unusual or difficult to spell words or names, though this is mostly a kindness to your transcriber.
Those who need bulk orders of electrical speech recording equipment like Dictaphones and Soundscriber and supplies like wax cylinders should contact dictating machines and supply wholesalers to see if they can purchase the equipment and supplies at discounted prices. There are several different types of speech recording equipment and supplies that wholesalers might offer, so you should be sure to ask them if they have the specific items that you need. Ask the companies how long they have been in business. Those with several years of experience often have conversation recording equipment like SoundScriber, Dictaphones, Gray audographs, phonographs, cassette tape machines, and mini conversation recording devices that use compact digital technology that are perfect for office use. They might also have accessories and supplies that you need for the devices like wax cylinders, cassette tapes, and dictabelts that will allow you to capture sounds. You should also ask about the sound quality of the different devices. If you are just using them to help your employees record their thoughts or begin rough drafts for letters at their office desks, then you might not need devices with extremely high fidelity. If you are recording sounds for media communication or sharing with other professionals, then you might need equipment that gives you better sound control. Ask the distribution company what kinds of discounts you can get for bulk orders of Dictaphones, SoundScriber, wax cylinders, and any other equipment or supplies that you might need. Pay attention to the level of courtesy they use when answering your questions. It is important to find a company that can supply you with the wholesale items that you need, but you also want them to provide good customer services.