Transcription services can be an invaluable tool for your company or business. Transcribers can type scripts of meetings, documents and more. These records are saved to online databases for easy access and searching in the future. Here are some terms to understand if you are considering hiring a transcription service or secretary for transcribing purposes.
Dictation – When a person speaks or records audio to be transcribed this is the process of dictation. Dictation can be completed through audio recording, over the phone or through video.
Stenography – Stenography is a method used by someone such as a transcriber or secretary that is taking notes or writing documents in short hand. Throughout history, stenography has been used as a way to pass along secret messages that could only be read by the recipient, however today it is used as an efficient way to write.
Affidavit – An affidavit is a written or typed transcription of a legal oath or declaration. Many transcription services have a secretary on hand to record affidavits.
HIPAA – HIPAA stands for the Health Insurance Portability and Accountability Act and is important in the medical field. Any transcription services hired for medical dictation and recording should be qualified to follow the HIPAA standards for privacy and security for patients.
Audio Format – Audio format refers to the type of computer file that an audio recording is saved as such as WAV, MP3, WMA and many more. Transcribers should be able to type documents made from different digital files types.
Time Stamp – A time stamp indicates at exactly what time words were spoken during a dictation in the transcribed script. This is a helpful tool for your company to find specific parts of a transcribed file.
Transcription services transcribe dictations so that individuals and businesses can have a written document that is easy to store for future use. Although a company might hire a secretary to perform transcription services, a single secretary might not have the wide range of experience that a transcription company can offer.
These companies often specialize in specific industries. Medical transcribers, for instance, know how words commonly used by medical professionals. This allows them to type audio dictations verbatim so that the businesses have a script of an interview or evaluation. Legal transcribers offer similar services. They, however, have been trained to understand words and concepts commonly used in the legal profession.
A commercial transcription company might have the ability to create an accurate document from a variety of mediums, including video tape and digital audio recordings. When a client sends them these recordings via the mail or the Internet, they can review the data and provide a word-for-word recreation.
Once the company’s professional transcribers have done their jobs, they can return the script through the mail or upload it to an online database. This allows clients to retrieve the information from their offices easily without delay.
You can learn more about the services that are offered by professional transcription companies by searching the internet for their websites. Browsing the sites should help you determine which companies can give you the services that you need. You might also consider searching for reviews posted by clients about the companies. This could help you choose a reliable option.